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Groups

Aviate Groups is a division committed to providing the best group flight booking service in the industry for both trade and consumers.

Booking group flights offers many benefits, but can be a confusing and stressful process.

We take the stress out of booking group travel. If you have a group of 10 passengers or more, we can organise flights and manage the booking from beginning to end, using our experience of the market and relationships with our airline partners to find you the best itinerary at the best group fare.

Our ethos is customer service led, and our friendly and knowledgeable team is here to help you plan and manage your group bookings.

When you book your flights with us you are protected under our ATOL.

The terms & conditions governing the booking of groups vary from airline to airline. We will use our experience to ensure these are fair and we will negotiate on your behalf if necessary.

Generally, terms & conditions will cover the following areas:

  • Deposit amounts to hold seats
  • Key dates - deposits, balance payment, passenger names, passport info, ticketing
  • Cancellation fees and rules - often a set percentage of the group can cancel without any airline charge but will be subject to an Aviate cancellation fee of £15 - £25
  • Amendment fees and rules - it may be possible to change dates, routing or even passenger names after ticketing
  • Deviations - rules covering how many passengers may vary their travel from the main group party
  • Obligations should flights change or be cancelled
  • Handling special requests - seating, special meals
  • Baggage allowances

The process varies from airline to airline, but the basic principles are:

Trade Registration ( Non-trade direct customers please head straight to “Start a booking” to receive your groups quotation).

Trade Registration ( Non-trade direct customers please head straight to “Start a booking” to receive your groups quotation).

Are you a Tour Operator or Travel Agent looking to make a group booking?

You've landed in the right place! Simply complete the application here.

If you are a direct customer please head straight to Start a Booking.

Query

Query

Call 0151 350 1115, email groups@aviateworld.com or click the button below to request a group quote.

Quote

Quote

Our airline partners will offer us a group fare providing the group consists of at least 10 passengers (less for Business or First Class). All group quotes provided are subject to availability, at the time of request and subject to change until seats are held.

Option

Option

We will usually be able to hold (option) the seats for a period of time to allow you to confirm other travel arrangements. (This varies by airline and can range from 10 days - 8 weeks)

Deposit

Deposit

At the end of the option period, we will require a deposit for each seat held. Deposits range from £15 - £150 or 25% of the fare, per person.

Balance

Balance

Around 10 weeks prior to departure (dependent on airline), we will require the balance of the fare (+ taxes) for all passengers travelling. In the majority of cases, the number of passengers travelling can be reduced by up to 10-20% of the deposited group size for a small cancellation fee. Again this varies by airline rules.

Names

Names

Names will be due with the balance at 10 weeks prior to departure. All names provided must read as per the passengers' passport.

Tickets

Tickets

We will issue e-tickets and supply all documentation, including seating arrangements and any special assistance or services required at the departure airport.

As stated above the rules governing groups are different for every airline. We will clarify all key dates and rules for the operating airline for each group booking made.

The terms & conditions governing the booking of Groups vary from airline to airline.

We will use our experience to ensure these are fair, and negotiate points on your behalf if necessary.

Start a group booking

Group details
16+ years old
12-15 years old
2-11 years old
0-2 years old
Outbound Flight
Inbound Flight
Contact details
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